Account Determination

When an invoice is created, sales revenues, sales deductions and taxes should automatically be posted to the relevant accounts in FI (Financial Accounting).

The system can forward billing data in invoices, credit and debit memos to Financial Accounting and post them to the appropriate accounts.

Customizing by SPRO

1) Master Data Relevant For Account Assignment

You can set the system so the account determination is dependent upon the following master data fields:

- Account Assignment Groups (for material) in the material master record

  (Table: TVKM; Transaction: OVK5) – Sales org 2 Tab

- Account Assignment Groups (for customer) in the customer master record

  (Table: TVKT; Transaction: OVK8)  - Billing Tab

2) Define Dependencies Of Revenue Account Determination

- Here you can define a combination of criteria on which account determinationshoulddepend  (Condition Tables - Transaction: V/12 create, V/13 change and V/14 display table)

3) Define Access Sequences And Account Determination Types

    - Maintain access sequences for account determination

      (Table T682, Transaction: V/10 Standard: Access sequences --> KOFI)

    - Define account determination types

       (Table T685Transaction: V/09)

4) Define And Assign Account Determination Procedures

    Define Account Determination Procedures (Table T683, Transaction: V/11)

    ALL Condition Types which should be used have to be assigned in the procedure

    Standard: Condition Types  -->  KOFI Account Determination

         (Normal accounts)

    -->  KOFK Account Determination with CO

         (Different accounts, which allows to post to sales order VBELV)

To avoid errors during the account determination we recommend to assign both Condition Types (KOFI and KOFK) to the Account Determination Procedure

Account determination procedure has to be assigned to every Billing    Type which is used in your system (Table TVFK, Transaction: OV33)

5) Define And Assign Account Keys

   Define account keys(this is in FI)

(Table: T687; Transaction: OV34)

   important account keys predefined in the standard SAP R/3 System

      ERL Sales revenues

      ERS Sales deductions

      ERU Rebate accruals

      ERB Rebate sales deduct.

      ERF Freight revenue

      EVV Cash clearing

      MWS Taxes

    Assign account keys

(Table: T683S; Transaction:  OV35)

or

assign the account keys in field KVSL1 and  KVSL2 in the pricing

procedures (Table: T683S; Transaction: V/08)

     E.g.  Account Key ERU (Rebate accruals) and B01 (Rebates) have to be maintained       in field ‚KVSL2‘ 

6.) Assign G/L Accounts

(Table: C001; Transaction: VKOA)